TheatreLink
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Built with theatre managers, for Australian private hospitals

One control room.
Every theatre.

Run every theatre from one live board. Book once — TheatreLink coordinates rooms, staff and equipment in real time.

Request a demo See how it fits in
  • No setup fees
  • Live in 4 weeks
  • Australian-built & supported
Built for the whole workflow

One platform, every role.

Seven role-specific portals with bespoke workflows. Pick a role to see what they get.

01 / 07

Theatre Manager

Stop chasing clinicians’ rooms by phone. The live board reflects each surgeon’s intent in real time — every booking, swap, add-on and cancellation logged.

  • Live cross-theatre board with audited change history
  • Daily Wrap-Up morning huddle in one screen
  • Add-on, swap and trauma cover workflows
Inside the platform

See it in action.

One platform, every job the theatre needs to do. Click through the modules on the left to see each one in the live mock.

What we do, end to end

More than a calendar.

Five modules, one platform. Click through to see each one.

01 / 05

Scheduling & coordination

The live theatre board everyone shares.

  • Live theatre calendar shared between surgeon’s rooms and the hospital
  • One booking auto-coordinates theatre rooms, staff and equipment
  • Status colours for regular, pending, trauma and add-on sessions
  • Daily Wrap-Up — the morning huddle in a single screen
How it fits

One platform, every hospital.

Clinicians and practice managers work across multiple hospitals. Two example hospitals shown — both run identical TheatreLink instances with the theatre manager overseeing the platform, coordinating theatre rooms and feeding the loans, accreditation and executive portals.HOSPITAL #1THEATRE MANAGERRuns live boardDaily Wrap-UpAdd-ons + swapsBroadcastsTheatreLinkCapture · coordinateLive · auditedHospitalPASRFA + bookingdataENTERPRISE OPT-INTHEATRE ROOMSCoordinated for every bookingRoomsStaffEquipmentScrub teamsInstrument setsLoansKits · setsReps · ETAAccreditationDocumentsExpiry trackingAdd-onExecutiveKPIs · revenueUtilisationHOSPITAL #2THEATRE MANAGERRuns live boardDaily Wrap-UpAdd-ons + swapsBroadcastsTheatreLinkCapture · coordinateLive · auditedHospitalPASRFA + bookingdataENTERPRISE OPT-INTHEATRE ROOMSCoordinated for every bookingRoomsStaffEquipmentScrub teamsInstrument setsLoansKits · setsReps · ETAAccreditationDocumentsExpiry trackingAdd-onExecutiveKPIs · revenueUtilisationClinicians& PMsMULTI-HOSPITALWork across everyhospital they coverOne login · every listOUTSIDE EVERY HOSPITALbookingbookingTwo hospitals shown — same clinicians, same TheatreLink, same flow. Add as many as needed.
See it in motion

Video tutorials for our key workflows.

Short, focused walk-throughs of each role and feature — from a surgeon’s first booking to the executive dashboard. Pick a workflow.

Surgeon booking a case · 1:42[ drop MP4 for "Surgeon booking a case" here ]

A surgeon books a session from their phone — assigning the anaesthetist, equipment and instrument sets in under a minute.

Now in pilot with Crestwood Private Hospital.Read the pilot brief
Frequently asked

Questions hospitals ask first.

Is TheatreLink an EMR?
No. TheatreLink is not a medical record system. It captures booking and RFA information, and your PAS remains the system of record. The platform also holds credential information — making it easier for doctors working across multiple hospitals.
Where is patient data stored?
In AWS Sydney (ap-southeast-2), under Australian data residency. There is no cross-region replication, and no offshore mirroring of patient records.
Does TheatreLink replace the hospital’s PAS?
No. TheatreLink sits upstream of the hospital’s PAS and is not a replacement. Where an enterprise requires it, we are willing to integrate — pushing validated booking and RFA data into the existing system of record.
How long does onboarding take?
A typical pilot hospital is live on scheduling within four weeks. RFA and admissions modules follow once your Privacy Impact Assessment is signed off internally.
Do you capture patient consent?
Not yet. At this stage TheatreLink handles Request For Admission (RFA) data only. Electronic consent and signature capture are on our product roadmap and will land with full compliance under the Electronic Transactions Act 1999.
Is there a free trial?
We work with hospitals through a structured pilot, not a self-serve trial. Talk to us about your theatre and we will scope a pilot that fits.

Talk to us about your theatre.

We will walk through your current workflow and show you where TheatreLink fits. No slide deck, no scripted pitch — your operating theatres, on the day.

Request a demo sales@theatrelink.com.au
Tiered subscription model, in AUD. Enterprise models with PAS integration are custom-quoted.